How to Merge 2 PST Files into One Manually

Everybody knows Microsoft Outlook in this IT world. This is the best desktop-based email client application that is widely used for sending/receiving emails and managing daily tasks. With Outlook, users can easily create multiple accounts for data management. From time to time, Outlook ships with the latest version with more features and enhanced security. For this reason, users switch from earlier to the latest Outlook versions. As a result, users have multiple .pst files whose management is a difficult task for users. Therefore, users are looking for a way to merge Outlook data files. In this blog, we'll tell you the best way to merge 2 PST files into one and combine multiple Outlook PST data files into a single file.

Before we move on, let's first learn about PST files and the location of the Outlook PST files.

What is Outlook PST File?

PST file stands for Personal Storage table in Outlook. It contains all email messages, contacts details, calendar data, and other Outlook items. The data in a PST file may be compressed and encrypted depending on your settings. The outlook may slow down if more data is stored in your PST file. Occasionally, Outlook will offer to archive your old emails to fix this problem that can be easily accessed in Outlook at any time. PST file saved in a different location in different versions of Windows such as-

• In Windows 10 – drive:\Users\\AppData\Local\Microsoft\Outlook

• In Windows 10 – drive:\Users\\Roaming\Local\Microsoft\Outlook

• In Windows 8, Windows 7 and Vista - C:\Users\%username%\AppData\Local\Microsoft\Outlook

• In Windows XP – C:\Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Outlook

Manual Solution to Merge 2 PST Files into One

If you want to combine 2 PST files into 1, then you can simply use the manual approach. However, Outlook does not provide any direct solution to merge Outlook data files, but some indirect tricks are helpful to do so.   Follow the instructions that are explained in the section below:-

Step 1. Create a New Blank PST file and for that Open Outlook, click on New Items >> More Items >> Outlook Data File

Step 2. Select the desired location to save a new PST file and also provide a name for it.

Step 3. Click OK and the new PST file is created successfully.

Step 4. Now, to merge 2 PST files into one, you need to import all existing PST into the new one, click on File menu >> Open >> Import

Step 5. In the Import and Export Wizard, select Import from another program or file option and click on Next

Step 6. Select file type Outlook Data File (.pst) to import from and click Next button

Step 7. Click on Browse and select the .pst file to import and also check the box Do not import duplicates

Step 8. Select which folder you want to import and check the boxes Include subfolders and Import items into the same folder in.

Step 9. In the last, hit on the Finish button.

How to Merge Multiple PST Files Into One

In the section above, we have discussed the manual solution to merge 2 PST files into one, but users have several PST that they want to merge. Manual method is only helpful if you want to combine only a few Outlook data files otherwise it becomes very complex and lengthy. You need to import all existing PST file into newly created PST one after another. In order to combine multiple PST files into a single file, you need to take the help of professional solution i.e. SysTools PST File Merge Tool. This is an effective and instant solution to merge Outlook data files with all items. It gives you the option to Join PST files, Merge PST files and Merge Outlook Contacts only. You can easily choose which you want.

Steps to Merge Multiple and Merge 2 PST Files into One

Here are the few simple steps to merge multiple PST files into one in Outlook 2019, 2016, 2013, 2010, 2007 and other editions.

• Launch SysTools Outlook PST  File Combiner Tool and select the PST files.

• Choose one from multiple options- Join PST, Merge PST or Merge Outlook Contacts.

• Check the box “Split PST file” to divide oversized PST file, "Remove Duplicates" to merge  Outlook PST without duplicates.

• Browse to select desired folder location to save the final single PST file.

• Finally, click on the Merge PST Files button to start the process.

Concluding Words

In this blog, we show you the complete guide on how to merge 2 PST files into one via manually. In case, users have several PST files to merge, we have also suggested the best professional tool that helps the user to merge multiple PST files into a single file. You can select one of the solutions to merge Outlook data files without duplicates.