First, this only applies to commission sheets. Examples can go in their respective folders as the relevance of the following is nil. If you're submitting examples to their folders you can basically ignore most of this. Keep in mind, though, that the examples are of art commissions, not just another group to add random art to.
When submitting, please only submit your permanent journal or commission info image. The goal is to advertise your work, but not your active sales. Regardless of whether your sales status is open or closed, the purpose of placing your sheet here is to gather prospective customers and allow them to view your commission information.
If you are only submitting a sales journal and not a more permanent entry, when I find out I will remove it from the group. Yes, the group purpose is connected to advertising but it is not meant for throw-away entries. [Mind, I do know that it is not uncommon to advertise slots or active sales on these submissions.]
I do understand that prices and sheet examples will change, and sometimes this will bring you to upload a new sheet OR make/update a new journal. All I ask is that, if this is the case, please remove your old entry from the group beforehand to help keep things clean.
Commission info moved to storage will be removed from the group, but feel free to resubmit it if/when you recreate it or bring it out of storage.
Best of luck with your commissions!